Academic changes stay academic.
Section and independent-batch roster edits do not silently create or cancel charges. Billing uses an explicit fee action.
A PRACTICAL SCHOOL FEATURE GUIDE
School management, from the first record to the next school day.
Explore 24 Edumatica working areas for administrators, teachers, students and families. See what each area supports, who uses it and which questions to bring to a live walkthrough.
CHOOSE YOUR STARTING POINT
One school, different responsibilities.
Start with the work your team needs to improve. This is a capability guide, not a promise that every module is enabled in every account.
Publication is a decision.
Configured assignment feedback stays private until staff publish it to the intended student or parent.
Every view has a context.
The selected school, role and child determine the record a person should see. Ask to test that boundary.
01 / SCHOOL WORKFLOWS
Set up the school
CONFIGURED SCHOOL WORKFLOW
Academic structure and school setup
Organise the academic structure behind the school day: boards, classes, subjects, sections and the teaching year.
- Keep school-specific academic terminology and relationships together.
- Use the configured academic year and timetable as context for attendance.
Who uses it
Owner / authorised administrator
CONFIGURED SCHOOL WORKFLOW
Student records and profile care
Find a student's record and keep permitted personal details organised without turning an ordinary profile edit into a class or billing change.
- Work from the saved student identity and current record version.
- Use dedicated section, document and fee workflows for changes outside the profile.
Who uses it
Owner / authorised administrator
CONFIGURED SCHOOL WORKFLOW
Faculty enrolment and profiles
Enrol faculty with their school login relationship and maintain permitted profile details. Existing users retain their credentials.
- New faculty set their own password through the verified Forgot Password flow.
- A failed enrolment retains the form so staff can correct and retry it.
Who uses it
Owner / administrator; faculty signs in afterwards
CONFIGURED SCHOOL WORKFLOW
Sections and class membership
Maintain a section's pupils and teaching assignments together, with conflict checks when more than one staff member is editing.
- Section roster changes are financially neutral: they do not create or cancel charges.
- Linked batches follow the section workflow instead of being edited independently.
Who uses it
Owner / authorised school administrator
CONFIGURED SCHOOL WORKFLOW
Independent learning batches
Manage an existing independent batch with searchable pupil selection while keeping billing separate from membership.
- Search and page through pupil choices; review retained selections before saving.
- Section-linked batches direct staff back to the section's authoritative roster.
Who uses it
Owner / authorised school administrator
CONFIGURED SCHOOL WORKFLOW
Admissions and application review
Organise enquiry and application review, supporting documents and admission decisions before the separate student-record hand-off.
- Review application status and follow-up responsibilities in one workflow.
- Verify enrolment separately instead of assuming an approved application created a usable student account.
Who uses it
Permitted admissions staff / administrator
02 / SCHOOL WORKFLOWS
Run the academic day
CONFIGURED SCHOOL WORKFLOW
Timetables, lessons and teaching material
Give teaching teams a shared view of scheduled classes, lesson plans and learning material in their academic context.
- Review timetable approval and working-calendar context before attendance follow-up.
- Connect the planned lesson with the subject and class where it will be taught.
Who uses it
Academic administrator; assigned faculty
CONFIGURED SCHOOL WORKFLOW
Attendance and dated history
Record attendance in the school's configured mode and review dated history without treating missing data as a student's absence.
- Separate full-day and course-wise attendance context.
- Use the selected child's or student's own view for family access.
Who uses it
Permitted faculty / administrator; student or parent for their view
POLICY CONFIGURATION REQUIRED
Missed roll-call follow-up
Help staff spot scheduled classes that have ended without a matching roll call, while respecting configured holidays and class decisions.
- Keep a missing roll call separate from a student absence.
- Record an authorised class cancellation or reinstatement with a reason.
Who uses it
Assigned faculty; administrator for school-wide filters and decisions
03 / SCHOOL WORKFLOWS
Teach and assess
CONFIGURED SCHOOL WORKFLOW
Assignments and learning next actions
Publish work to the right learners, follow submissions and help families find the published tasks that still need attention.
- Student and parent next-action cards exclude unpublished drafts and submitted work.
- Teachers can move from pending-review summaries to the underlying assignment.
Who uses it
Faculty / authorised staff; student; linked parent
POLICY CONFIGURATION REQUIRED
Controlled feedback publication
Keep evaluated work private until an authorised staff member publishes feedback to the intended student or parent.
- Publish or revoke student and parent access separately.
- Parent sharing follows the school's configured policy.
Who uses it
Authorised school staff; student / parent as recipients
CONFIGURED SCHOOL WORKFLOW
Examinations, marks and published results
Bring examination and assessment work into the student's academic context, with separate staff and published-result views.
- Review assessment setup and marks through the permitted academic workflow.
- Show families the results released for their student rather than private staff work.
Who uses it
Permitted examinations staff / faculty; family for published results
CONFIGURED SCHOOL WORKFLOW
Courses, digital library and booster learning
Organise teaching resources and additional learning alongside the school's academic work, with access determined by the enabled course and library setup.
- Use course and curriculum context for organised learning material.
- Review digital-library and booster-course access from the learner's role.
Who uses it
Permitted content staff / faculty; authorised learner
CONFIGURED SCHOOL WORKFLOW
Assessments and question preparation
Prepare assessment activity and question content in the same academic environment as teaching and student records.
- Review the intended assessment, question set and learner scope.
- Check submission and result visibility separately from assessment preparation.
Who uses it
Permitted faculty / academic staff; assigned learner
04 / SCHOOL WORKFLOWS
Connect families and operations
CONFIGURED SCHOOL WORKFLOW
Parent and student dashboards
Give students and linked guardians an appropriate view of assignments, attendance, fees, published results, notices and school support.
- Keep the selected child and institution explicit.
- Switch institution roles before viewing children belonging to a different school.
Who uses it
Student; parent / guardian with an active linked child
CONFIGURED SCHOOL WORKFLOW
Fees, collections and receipts
Keep fee work explicit: review the student's fee record, collect through an approved workflow and trace receipts without using roster edits as billing actions.
- Section and independent-batch membership edits leave existing charges and balances unchanged.
- Accounts teams review payment truth separately from academic changes.
Who uses it
Authorised accounts staff; student / parent for permitted fee view
CONFIGURED SCHOOL WORKFLOW
Library membership and circulation
Support library membership and physical-book circulation as part of school operations, tied to the right institution and learner.
- Select existing school members rather than duplicating student identities.
- Trace an issue, return and outstanding-loan state in the circulation record.
Who uses it
Permitted librarian / school staff
CONFIGURED SCHOOL WORKFLOW
Student documents and certificates
Attach documents to saved student records and use controlled certificate workflows with private, authorised file access.
- Validate the file before upload, then confirm its attachment to the student record.
- Generate a Bonafide certificate from the canonical student details.
Who uses it
Authorised school staff; permitted download recipient
CONFIGURED SCHOOL WORKFLOW
Notices and student request forms
Publish institutional notices and organise student requests with their purpose, supporting information and review status.
- Choose the intended audience for a notice instead of relying on shared logins.
- Follow a request from submission to its recorded review decision.
Who uses it
Authorised publisher / reviewer; student or permitted family recipient
CONFIGURED SCHOOL WORKFLOW
School support and issue resolution
Give families and staff a trackable place to raise an issue, and give school administrators a tenant-specific resolution queue.
- Keep the submitter's issue history and the school's status changes together.
- Require a meaningful note when resolving an issue.
Who uses it
Parent / student / faculty submitter; owner / administrator resolves
CONFIGURED SCHOOL WORKFLOW
Administration, rooms and staff leave
Coordinate staff administration, teaching-space records and leave workflows around the academic day.
- Keep staff permissions appropriate to their responsibilities.
- Review leave and timetable implications without guessing whether a class was held.
Who uses it
Authorised administrator; staff for permitted self-service
CONFIGURED SCHOOL WORKFLOW
Campus asset records
Maintain campus asset records and inspect their allocation, location and service history in the institution's operational workspace.
- Organise assets with configured categories, locations and identifiers.
- Follow the recorded assignment or return instead of relying on an informal hand-over.
Who uses it
Permitted asset administrator / custodian
05 / SCHOOL WORKFLOWS
Plan the next academic year
PREVIEW ONLY
Academic progression preview
Review the proposed next academic year and explicit exceptions before any progression decision. Promotion execution is not currently offered as a completed School workflow.
- Use an explicitly configured board/year mapping and reconcile the preview totals.
- Keep missing mappings, holds and completion cases visible instead of guessing a target.
Who uses it
Authorised owner/admin for configured preview
CONFIGURED SCHOOL WORKFLOW
Feedback forms and reporting
Collect structured feedback and review the reports available for school activity, with the relevant audience and filter context.
- Separate feedback questionnaires from private assignment evaluation comments.
- Use report filters and underlying records to explain the result.
Who uses it
Permitted form/report administrator; selected respondents
AGREE THE SCOPE
A clear demonstration is better than an unchecked promise.
School promotion execution, complete new-school onboarding and some account and batch lifecycle operations still need further work. They are not represented here as completed automation.
Payment settlement, real email delivery, online classes and every file workflow need acceptance with your approved configuration. A page opening successfully does not prove the whole transaction.
Bring your academic structure, intended roles and anonymised examples. We will document what can be demonstrated, what needs setup and what remains pending.
Plan your implementation ↗STRAIGHT ANSWERS
Questions to settle before you buy.
Bring your own roles, records and edge cases. We will show what is configured and document what still needs work.
Ask us directlyWhich school modules can we review in Edumatica?
The school catalogue covers academic setup, admissions, student and faculty records, sections, existing batch rosters, timetables, attendance, learning, assessment, family views, fees, library, documents, support and operational reporting. Your enabled modules and permissions determine the actual scope.
Will changing a school roster automatically change fees?
No. School Section and independent Batch roster edits are financially neutral. Existing charges, payments and balances remain unchanged; authorised staff use explicit fee actions for billing changes.
Can a parent see every evaluation as soon as a teacher saves it?
Under the configured School feedback-publication policy, evaluated assignment feedback stays private until authorised staff publish it. Student and parent access are separate; parent sharing must be enabled by the school.
Does Edumatica automatically promote School students?
The configured School preview can show proposed progression and exceptions. Promotion execution remains pending and is not offered as a completed School workflow. Agree this requirement explicitly before purchase.
How should we evaluate the modules that matter to our school?
Choose a fictional learner and involve an administrator, teacher, student and linked parent. Follow the workflow, check a correction and a permission boundary, then document configuration and any remaining work.